2015 - 2016  STANDING RULES

Cy-Fair Express Network (CYFEN) of ABWA

CYFEN standing rules are designed to cover situations not covered in Association bylaws and policies. CYFEN standing rules cannot conflict with the National or Network Bylaws, and are not bylaw amendments.

1. Standing rules will be reviewed annually by the incoming Executive Board, then be presented and approved by a majority vote of the membership no later than the September meeting.

2. Local membership dues will be $60.00 and run from the date of sign up until 1 year later.

3. Guests are welcome to attend two meetings. They must become members to continue to participate in the monthly meetings.

4. The Executive Board may approve non-budgeted bills up to $250.00 without approval of the membership.

5. As necessary, for time-sensitive matters the Executive Board may conduct a vote via electronic correspondence.

6. In accordance with Best Practices guidelines, the CYFEN Executive Board will determine a dollar amount based on funds available to be divided between all primary members in good standing that attend the National Women’s Leadership Conference (NWLC). This Allowance will not exceed $750 per member. All members attending NWLC must upload a report to WIN and email VP of Finance within 30 days to receive reimbursement.

7. In accordance with Best Practices guidelines, the CYFEN Executive Board will determine a dollar amount based on funds available to be divided between all primary members in good standing that attend the Regional Conference. This Allowance will not exceed $750 per member. All members attending Regional Conference must upload a report to WIN and email VP of Finance within 30 days to receive reimbursement.

8. Members making meeting reservations, including non-canceled standing reservations, and not attending will be billed for the cost of the meeting.

9. All Delegates and Committee Chair positions cannot serve for more than two consecutive years.

10. CYFEN will pay annual dues to the Houston Area Council. CYFEN will reimburse the meeting cost of one Houston Area Council delegate and optionally the president or one designee approved by the Executive Board, for attendance at the quarterly meetings (CYFEN will not pay the late reservation fee). 2015-2016 STANDING RULES for Cy-Fair Express Network (CYFEN) of ABWA

11. CYFEN will pay annual dues to the Federation of Houston Professional Women (FHPW). CYFEN will reimburse the meeting cost of one FHPW delegate and optionally the president or one designee approved by the Executive Board, for attendance at the quarterly meetings (CYFEN will not pay the late reservation fee).

12. CYFEN will pay the annual dues to the Cy-Fair Houston Chamber of Commerce. CYFEN will pay the meeting cost of one delegate and optionally one board member approved by the Executive Board, each month for attendance at the monthly luncheon. (CYFEN will not pay the late reservation fee).

13. CYFEN will have the following officers/committees with the following duties which are not covered in the Express Network Bylaws:

a. Past President: Each year the outgoing President will remain on the board to act as a mentor and adviser to the incoming board and manage Best Practices Submissions. She will manage the annual awards including, nominating committee and judging/voting process for annual award for Woman of the Year, Woman of Excellence and Top Ten Candidate.

b. Vice President of Outreach: Reach out to community to gain sponsorships for lunches and expo, as well as plan and execute annual Expo event.

c. Mentor Committee: Provide orientation and assistance for new members and transferee’s. Board member liaison: VP of Membership.

d. Scholarship Committee: Oversee and promote scholarship opportunities. Board member liaison: Past President

e. Hospitality Committee: Plan and schedule hospitality events and acts as the official visitor host. Board member liaison: VP of Outreach

f. Technology Committee: Oversees website, updates, page changes etc. Board member liaison: President

g. Newsletter Committee: Oversees coordination of the CYFEN quarterly newsletter. Board member liaison: VP of Communications

h. Finance Committee: Coordinates with VP of Finance, assist with check in, dual control with all cash transactions and help with auditing books. Board member liaison: VP of Finance 2015-2016 STANDING RULES for Cy-Fair Express Network (CYFEN) of ABWA

14. The luncheon cost each month will be $25.00 with reservations made by 5 pm the Thursday prior to the meeting, $30.00 for late reservations and walk-ins. All extended program luncheon costs will be the same for members and $30.00 for guests.

15. New members will receive their official personalized name tag at no charge. There will be a $15.00 charge for all additional or replacement name tags.

16. Adhere to the Proud Code of Conduct which shall also be published in the newsletters.

Approved February 15, 2016

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